Facilities Manager (Property Management Company)

HRC Associates Limited • Full-time • Castries, LC • 3m ago

Our client, a property management company, is seeking to fill the position of Facilities Manager. This is a permanent role based in St. Lucia.

JOB SUMMARY

This position holds overall responsibility for the facilities management, administrative, technical, and customer/tenant service functions within the organisation's facilities department. The successful candidate will lead a dedicated team in managing a defined portfolio of properties, with full accountability for departmental Key Performance Indicators (KPIs). The role requires sound judgement in assessing and responding to complex emergency situations, together with the provision of technical direction on operational solutions. Further responsibilities include oversight of procurement activity in accordance with delegated authority, management of maintenance and construction projects, and the maintenance of accurate departmental records. The position also carries responsibility for liaising with tenants, service contracts and service level agreements, preparation of status and management reports, and oversight of the departmental budget. In addition, the role involves maintaining compliance schedules, including occupational health and safety obligations, coordinating and leading departmental meetings, managing personnel matters within the team, and undertaking other duties as assigned.

DUTIES & RESPONSIBILITIES

Plan, coordinate, and manage facilities resources and operations.
Develop and oversee preventative maintenance programmes to ensure buildings, equipment, and facility assets are maintained at optimal operational levels.
Manage asset operation, maintenance, and repair activities to maximise asset lifecycle performance.
Monitor and manage contractors and service providers, including preparing scopes of work, obtaining quotations, and overseeing service delivery.
Manage facilities management systems, including Computerized Maintenance Management Systems (CMMS).
Prepare and maintain operational and maintenance reports.
Ensure all properties remain compliant with statutory, regulatory, and safety requirements.
Maintain accurate facility records, drawings, approvals, vendor information, and compliance documentation.
Coordinate site safety initiatives and maintain a safe work environment.
Promote sustainability and environmental stewardship initiatives across facilities operations.
Lead, mentor, and manage the Facilities Management team.
Ensure effective staff scheduling and deployment across properties.
Drive employee performance and ensure compliance with organisational policies and procedures.
Plan, manage, and oversee facilities-related projects within approved timelines and budgets.
Coordinate renovation, refurbishment, and building improvement projects.
Oversee tenant outfit and installation projects where applicable.
Develop and manage annual operating and capital expenditure budgets.
Monitor departmental expenditures and perform variance analysis.
Identify cost-saving opportunities and ensure value-driven procurement practices.
Prepare monthly, quarterly, and annual budget and performance reports.
Ensure compliance with all health, safety, and environmental requirements.

QUALIFICATIONS AND EXPERIENCE

A minimum of ten (10) years of experience in facilities management or a related discipline, including experience at a senior management level.
A Bachelor's degree in Engineering, Facilities Management, or a related field.
A Master's degree in Engineering, Facilities Management, or a similar discipline would be an asset.
A sound understanding of green building management practices would be an advantage.
A professional certification in Facilities Management would be an asset.
Experience implementing or onboarding Computerised Maintenance Management System (CMMS) platforms would be an asset.
Experience in stock control management.

We wish to thank all applicants for their interest, however, only those favourably considered will be contacted.

Closing Date: August 11th, 2026