Company Description

Xquisite Yachts creates award-winning, turnkey luxury catamarans designed specifically for cruisers by cruisers. With models like the 54 E-Plus, 60 Solar Sail, and 60 Solar Power, 40 Powercat, Xquisite Yachts offers the ultimate yacht experience for those looking to explore the seas in both style and comfort. Each yacht is crafted to deliver high performance, sustainability, and innovation, ensuring an unparalleled journey for their owners.

Job Title: Service Department Office Manager (Administration Focused)

Location: Freeport, Bahamas

Employment Type: Full-Time

About the Role

We are seeking a highly organized and detail-oriented Service Department Office Manager to oversee the administrative functions of our marine service department. This position focuses primarily on service coordination, documentation, inventory systems, purchasing, and customer communication rather than hands-on technical operations.

The successful candidate will ensure that all service jobs are properly quoted, documented, scheduled, and invoiced while maintaining efficient administrative control of parts, inventory, and supplier relationships.

Key Responsibilities

Prepare accurate service estimates and quotations
Create, update, and manage detailed job cards and service documentation
Schedule service and maintenance jobs in coordination with technicians
Maintain service records, warranty documentation, and compliance paperwork
Manage inventory control systems, including stock monitoring and reporting
Raise and track purchase orders for parts, materials, and supplies
Liaise with suppliers regarding pricing, availability, and delivery timelines
Process invoices and ensure accurate job costing
Monitor job progress and update customers on timelines and costs
Support the service team with administrative coordination
Maintain organized digital and physical filing systems
Generate reports on department performance, job status, and inventory levels

Qualifications & Experience

Previous experience in a service administration, workshop coordination, or office management role
Marine industry experience advantageous but not essential
Strong administrative and organizational skills
Experience with service management or inventory software systems
High level of accuracy and attention to detail
Excellent written and verbal communication skills
Ability to manage multiple tasks and deadlines effectively
Proficiency in Microsoft Office or similar business software

Personal Attributes

Structured and process-driven
Proactive and solution-oriented
Strong time-management skills
Customer-focused mindset
Professional and reliable

What We Offer

Competitive salary (based on experience)
Professional office-based role within the marine industry
Supportive and collaborative team environment
Opportunities for growth and development
Stable, full-time employment

How to Apply

If you are an organized professional who thrives in a structured administrative environment and enjoys supporting technical teams through strong coordination and systems management, we would love to hear from you.

Please submit your CV and cover letter to: info@xquisiteyachts.com

Be the administrative backbone of our marine service department and help drive efficiency and customer satisfaction.

Xquisite Yachts jobs

Service Department Office Manager