Company Description

Caribbean Landscape Ltd. is the premier full-service landscape company in the Bahamas with a founding year of 1958. Specializing in landscape design, installation, and maintenance, we have earned a solid reputation as a trusted contractor for prestigious landscape projects in the Caribbean.

General Job Description:

Fleet Manager is responsible for managing the acquisition, operations and maintenance of the organization’s fleet.

Main Responsibilities

Fleet Maintenance and Repairs:

Develop and implement a proactive maintenance schedule to ensure that CLL Fleet is in optimal condition and compliant with safety and regulatory standards.
Coordinate repairs and maintenance with internal mechanics or external vendors.
Monitor and track vehicle maintenance records and expenses.
Ensure all trucks, machinery, and equipment of the company are always fully operational
Ensure the company equipment is maintained to the highest possible standards including but not limited to paint job, appearance, safety, signs, and tired in good order, lights and signals operational.

Vehicle Acquisition and Disposal:

Research and source new fleet for departments based on budget
Coordinate the sale or disposal of outdated or surplus vehicles.

Fleet Operations:

Manage the use of company vehicles and construction equipment
Manage the maintenance of company building Generator
Develop and implement efficient routing and scheduling systems to optimize vehicle and equipment
Monitor fleet usage, fuel consumption, and driver behavior to identify areas for improvement.
Ensure that all drivers/operators submit daily inspection reports.
Implement safety programs and ensure drivers adhere to safety protocols and regulations.
Oversee and maintain a clean and organized part and tool inventory by machine type
Ensure that mechanics maintain a clean work area to the highest standard
Ensure that ice and water are supplied to departments
Perform weekly meetings with all department heads to review all company equipment status

Budget Management:

Develop and manage the fleet budget, including forecasting expenses for maintenance, repairs, fuel, and vehicle and equipment acquisition.
Identify cost-saving opportunities and implement strategies to reduce operational expenses.

Compliance and Regulations:

Ensure all drivers are complying with road traffic driving regulations
Stay updated on industry regulations, environmental standards, and safety requirements that apply to fleet operations.
Ensure that all vehicles and equipment are equipped with safety kits and fire extinguishers
Ensure that the liability insurance coverage is renewed and valid for all fleet

Vendor and Supplier Management:

Develop and maintain relationships with suppliers, service providers, and vendors to ensure timely and cost-effective vehicle maintenance and repairs.
Ensure vendors/suppliers are paid in a timely manner

Fleet Software

Manage Fleet Management Software (Fleetio)
Review, Acknowledge, and Action all issues submitted in Fleetio in a timely manner
Input all service records into Fleetio for all company equipment (an individual file for each piece of equipment)
Ensure that the GPS data is up to date
Ensure that all vehicle information accurate
Stay current with advancements in fleet management technology and identify opportunities for integration.

Team Management and Leadership:

Supervise and lead the mechanic team.
Provide guidance, training, and performance evaluations to ensure the team operates effectively.

Administrative Duties

Create purchase orders and request approval for the procurement of supplies, machinery, tools, and subcontractors
Ensure each purchase order is closed out in a timely manner
Ensure approvals are paid to vendors in a timely manner
Coordinate budget approvals with the General Manager
Submit work orders to the General Manager once a week
Distribute end-of-month fuel report to each department
Submit mechanic team time to payroll for processing (weekly)
Process new hire applications
Input employees into BambooHR
Submit all vacation requests, sick days, and compassionate leave into BambooHR and to payroll
Issue disciplinary warnings to staff
Create and implement Mechanic policies and procedures for Mechanics, Drives, and Operators to follow

Qualifications

Minimum three to five years’ experience in a similar position
Flexible and adaptable in various situations and when interacting with many different personalities.
Ability to organize and prioritize tasks including delegation of tasks when appropriate.
Ability to interface effectively with all levels of staff, managers, and external partner
Good problem solving, critical thinking and decision-making skills
Exceptional organizational, time management and multitasking abilities

List of Applicable Language Expectations:

ENGLISH

Caribbean Landscape Ltd. jobs

Fleet Manager