Administrative Assistant

Baker's Bay Golf & Ocean Club • Full-time • Green Turtle Cay, BS • 16h ago

If you are an internal applicant, please log into Workday and submit your application via the Jobs Hub. Please click here to apply internally.

Baker's Bay Golf & Ocean Club is seeking an Administrative Assistant for the Executive Office Department.

The Administrative Assistant provides administrative support to ensure the efficient operation of the Mediclinic. Supports the operation through a variety of tasks related to information management, data management, organization, and communication. Responsible for confidential and time-sensitive material. Implements and utilizes a variety of administrative concepts, practices, and procedures. Completes all duties accurately, with high quality and in a timely manner.

Responsibilities

Answers and directs phone calls promptly
Organizes and schedules appointments and meetings
Completes administrative duties such as filing, typing, copying, binding, scanning, etc.
Completes data entry
Handles sensitive information in a confidential manner
Maintains contact lists
Produces and distributes correspondence memos, letters, [faxes], and forms
Assists in the preparation of regularly scheduled reports
Develops and maintains an electronic and manual filing system
Books travel arrangements
Submits and reconciles expense reports and prepares and processes invoices
Provides service and general support to members, staff and visitors to the Clinic
Greets and assists visitors to the office
Provide polite and professional communication
Research and create presentations
Takes accurate minutes of meetings
Coordinates office procedures
Replies to email, telephone, or face-to-face inquiries
Develop and updates administrative systems to make them more efficient
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Maintain up-to-date employee holiday records
Implement clerical duties and administrative processes