Accounts Payable Officer

Rentokil Initial • Full-time • Aranguez, TT • 2m ago

Job Summary

The Accounts Payable Officer is responsible for the accurate and timely processing of supplier invoices and payments, ensuring compliance with company policies in accordance with the authority matrix and local statutory requirements in Trinidad & Tobago. The role supports effective cash flow management and maintains strong vendor relationships.

Duties And Responsibilities

Accounts Payable processing and payments

Ensure all invoices are properly authorized
Ensure where necessary invoices are VAT compliant as per the requirements of the Board of Inland Revenue
Perform 3-way matching of purchase orders, delivery notes, and invoices
Review, verify, and process supplier invoices in accordance with payment terms in a timely manner, and ensure expenses are charged to the correct line of business (LoB), function code and general ledger account
Prepare and process payments via cheques, and direct deposits using the online banking platform
Maintain accurate records of all payment transactions

Reconciliations

Reconcile supplier statements and resolve discrepancies promptly
Investigate and follow up on outstanding invoices or billing issues with suppliers in a timely manner
Maintain an accurate and up-to-date accounts payable ledger

Financial Reporting & Month-End

Assist with month-end close, including accruals and account reconciliations
Prepare accounts payable aging reports and other financial reports
Monitor and report on outstanding liabilities

Compliance & Audit

Ensure adherence to internal financial controls, company policies and authority matrix
Maintain proper documentation for audit purposes
Assist with internal and external audits

Collaboration

Liaise with procurement and other departments to ensure that all requests for payments are complete before processing

Requirements

Qualifications & Experience

Associate's or Bachelor's degree in Accounting, Finance, or a related field
Pursuing or completing a professional qualification such as ACCA or CIMA is an asset
Minimum of 2-4 years' experience in accounts payable or similar function
Experience using accounting software (e.g., Microsoft Dynamics - Business Central, or similar systems)

Skills & Competencies