Company Description

Technical Integrated Services, TIS, (formerly Trinidad Inspection Services) is an integrated service provider in the Caribbean, offering a range of comprehensive solutions geared towards asset integrity management both offshore and onshore.

Role Description

This is an on-site role located in Point Lisas, Trinidad and Tobago. The Supply Chain Clerk is responsible for applying procurement processes, overseeing import/export transactions, and ensuring the efficient flow of goods and materials. This role requires strong coordination between buyers, end users, departments, vendors and Accounts to ensure accurate order fulfillment and timely payments. The clerk is also responsible for tracking shipments, handling shipping disputes, maintaining vendor records, and following through on purchase orders to support smooth operational performance.

KNOWLEDGE, SKILLS & ABILITIES

Strong understanding of supply chain management procedures, logistics, and regulatory policies.
Familiarity with financial and procurement principles.
Analytical mindset with strong problem-solving skills.
Effective teamwork and organizational abilities.
Excellent project management and communication skills.
High level of resourcefulness and attention to detail.

DUTIES & RESPONSIBILITIES

Ensure timely submission and verification of purchase requisitions, holding purchasers accountable.
Validate supporting documents accompanying purchase requisitions to ensure authenticity and necessity.
Develop and maintain a tracking system for all purchases linked to jobs/departments, monitoring purchasing budgets and flagging overspending.
Manage the list of approved vendors and process new vendor applications.
Prepare, process, and follow through on purchase orders as necessary.
Prepare and coordinate shipments through couriers, local shipping agents, and external entities.
Track and document all import and export activities, ensuring compliance with relevant regulations.
Act as a liaison with brokers to facilitate customs clearance and regulatory compliance.
Resolve shipping disputes related to incorrect documentation, billing issues, or other discrepancies.
Verify the packaging and labeling of items designated for export.
Maintain accurate export records and assist with coordination, tracking, and document control.
Ensure imported item documentation, such as calibration certificates, is properly passed to HSEQ for filing.
Prepare and review commercial invoices to prevent issues related to product descriptions, value declarations, and address accuracy.
Coordinate pre-clearance payments with shipping agents and brokers.
Verify customs classification codes and approve tax cheque requests for payment.
Notify relevant personnel regarding key shipping updates, including estimated time of shipment (ETS), estimated time of arrival (ETA), unstuffing, clearance, and delivery timelines.
Calculate landing costs using approved costing forms and submit them for management approval.
Handle petty cash reconciliation and vendor follow-ups to ensure smooth financial transactions.

QUALIFICATIONS

Bachelor’s degree in supply chain management, Logistics, Business Administration, or a related field.
Proficiency in MS Office and ERP platforms.
Minimum of five years’ experience in procurement, logistics, or a similar role.
Experience working with shipping agents, import/export regulations, and vendor management.

Technical Integrated Services

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Supply Chain Clerk